Exam Coordinator

Are you organized, responsible, and enjoy making things work in practice?

As an exam coordinator, you will be the hub of our examination flow.

Together with an engaged team of about 12 colleagues, you will ensure that each examination is conducted in a safe, fair, and smooth manner. Here, you will have a central role as an exam coordinator where your work directly contributes to the quality of students' education.

Welcome with your application!

Responsibilities

As an exam coordinator, you are responsible for the entire chain of supervised examinations – both administratively and practically. The assignment involves shared responsibility with your colleagues, where collaboration is crucial for the whole to function. The position is full-time and includes some inconvenient working hours, such as early mornings, evenings, and in some cases weekends when exams may be held on Saturdays.

Examples of examination formats include written in-person exams, digital exams, and control exams.

Your responsibilities include, among others:

• Preparation with invigilator and room booking in the support system TentaAdmin
• Placement of candidates and invigilators
• Distribution and collection of exams
• Practical problem-solving during ongoing examinations
• Scanning and verification in the system Windream
• Preparation of documentation for invigilator fees

Qualifications

Requirements

• Higher education in public administration or administration, alternatively logistics, project management, or operational management
• Very good communication skills in Swedish and English, both orally and in writing, as these languages are used in daily work
• Driving license B
• Good knowledge of Excel

Personal qualities

The role requires excellent collaboration skills as the work is based on everyone in the team contributing to a well-functioning flow.

We are looking for someone who is meticulous, organized, and flexible. You have the ability to solve problems under time pressure and can remain calm even in intense situations. A sense of service, a positive attitude, and a professional approach are important qualities for success in the role.

Meritorious

• Experience of administrative work within educational administration at a university or college, as well as knowledge and experience of systems such as Ladok, TentaAdmin, and/or Windream
• Previous experience in logistical planning and a good habit of working in various systems

We will place great emphasis on personal qualities.

Become a part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and participating in the transition to a sustainable society. Here, you will have the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are quality issues and an obvious part of KTH's values as a university and government agency.

Read more about working at KTH (https://www.kth.se/om/jobba-pa-kth)

Union representatives

Contact details for union representatives (https://www.kth.se/om/work-at-kth/fackrepresentanter-1.500898).

Application

You apply via KTH's recruitment system. As an applicant, you have the main responsibility for ensuring that your application is complete when submitted and that the qualifications we request in the advertisement are evident in your CV. The application must be received by KTH no later than the last application day at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the employment

The employment is permanent according to agreement. The employment begins with a six-month probationary period.

Other

For information about the processing of personal data (https://www.kth.se/om/work-at-kth/processing-of-personal-data-in-the-recruitment-process-1.823440) in connection with recruitment.

It may occur that an employment at KTH is placed in a security class. If this is the case for this position, a security review of the applicant will be conducted in accordance with the Security Protection Act (2018:585) after consent. In these cases, a prerequisite for employment is that the applicant is approved after the security review.

We kindly ask for no direct contact with staffing and recruitment companies or advertisers of job postings.